Notes, drafted.
A first draft is waiting when the session ends. You check it, fix what needs fixing, and sign.
For therapists, counsellors, psychologists and social workers
Everything your practice runs on, in one place.
HJachi drafts your session notes for you to check and sign in minutes, whether you meet in your office or on video. Online booking, payments, receipts, scheduling and a simple space for your clients come with it.
14 days free · No credit card · Cancel anytime
Session ended 9:50 · draft ready
Signed 9:58
- 11 note formats, from SOAP and DAP to BIRP
- In person or on video, individuals to families
- AI notes included, no add-ons
What changes with HJachi
Bookings and payments, without the back and forth.
Clients book and pay from your link, reminders go out on their own, and you're paid automatically.
One place, one bill.
Scheduling, video sessions, notes, messaging and outcome tracking. No add-ons and no second login.
How it works
From hello to a signed note
Writing up takes a few minutes, not your night.
1
Consent, sorted before you start
Your client agrees to recording and AI-drafted notes on screen, or from a link before the session. For couples and families, each person gives their own consent. It's saved to their file, so you never chase a form.
2
Have the session, wherever it happens
Meet on video, by audio only, or in your office with HJachi open on your laptop. Pause the recording whenever you need to, and keep your attention on the person in front of you.
3
The transcript is ready when you are
When you wrap up, the conversation is already written out. On video, each person's words are labelled, so you can find any moment in seconds.
4
A first draft, in your format
HJachi drafts the note in SOAP, DAP, BIRP or any of its 11 formats. Each section shows the words it came from, so checking it is quick. You're reviewing, not writing from a blank page.
5
Check it, then sign
Correct anything that isn't right, add what only you observed, then sign. Signed notes are locked, and any later change is added as a dated amendment.
Notes you can check
Every section shows where it came from.
Each part of the draft comes with the words from the session it was based on. You're checking against what was said, not rewriting from memory at the end of the day.
- Your format. SOAP, DAP, BIRP, GIRP, NARP or PIE, plus formats shaped for CBT, DBT, ACT, ERP and solution-focused work.
- Individuals, couples and families. Up to four people in a session, each with their own consent.
- Your approach. Record the approaches you use with each client, from CBT and DBT to EFT, IFS, EMDR and Gottman.
- Your words. Edit anything. Sign once. The note is yours.
Run your practice
Everything else your practice needs
No add-ons and no second login.
Online booking and payments
Your own booking page, a widget for your website, a QR code and a listing in the HJachi directory. Clients pick a time and pay, it lands in your calendar, and the money is paid out to you automatically.
Calendar
Day, week and month views, recurring sessions, and email reminders that go to you and your client on their own.
Video sessions
One link and nothing for clients to install. Start audio-only and turn video on when it feels right, with a waiting room built in.
Client records
History, presenting concerns, approaches, consent and progress for everyone you see, all in one place.
Messaging
Stay in touch between sessions without giving out your personal number.
Homework and check‑ins
Thought records, DBT diary cards, ACT values, exposure logs and mood check-ins. Answers come straight back to the client's file.
Outcome tracking
PHQ-9 and GAD-7 over time, so you and your client can both see progress.
Meet now
Start a session on the spot for a consult call or a check-in, and send a one-tap link.
Receipts clients can claim
A proper receipt for every paid session.
When a client pays through your booking page, HJachi issues a numbered receipt on its own. Paid by e-transfer, cash or cheque? Create one from the session in a few seconds.
- Ready for extended health plans. Your credentials, registration number and regulatory body, the date of service, the fee and how it was paid.
- Superbills for US practices. Add CPT and ICD-10 codes, place of service and modifier, and your NPI is printed for you.
- Sent in one tap. Your client gets a link by email, and every receipt waits in their app to print or save as a PDF.
Switching is easy
Bring your clients with you.
Export your client list from Jane, Owl Practice or SimplePractice, or use any spreadsheet. HJachi recognises the columns, shows you a preview, flags duplicates, and adds everyone in one go. Nobody gets an email until you invite them.
Moving more than a client list? Write to support@hjachi.com and we'll help you plan the move.
Easy for your clients
Simple for the people you see
Nothing to download, and no account needed to join a session. Your clients book, pay, join with one tap and do their homework from their phone. They never pay a platform fee.
See it the way a client does: open the demo client app.
For group practices
Run the whole practice, not just your own calendar.
Add colleagues for $30 a month each. Front desk accounts are free.
Front desk, without the clinical record
Your front desk books, moves and cancels sessions for every clinician, handles booking requests and payments, and keeps contact details up to date. They never see notes, transcripts or scores, and their account is free.
Supervisor co-sign
For provisional or student clinicians, signed notes wait for their supervisor, who co-signs or sends them back with a comment. The final note records both signatures.
One practice calendar
See every clinician's day at once, or filter to one. Book a client with the right clinician from the same screen.
Records stay with the practice
When someone leaves, you choose which clinician takes over their clients, and every record stays where it belongs.
Setting up a team of five or more? Talk to us and we'll help you get started.
Pricing
One plan. Everything included.
AI notes are part of the plan, not an add-on. Practice software with an AI scribe add-on usually runs $75 to $135 a month.
$40
USD a month
for you
for you
plus $30 a month for each colleague
Total: $40 USD a month
14 days free · No credit card · Cancel anytime
Unlimited sessions and clients. Prices in USD; taxes are calculated at checkout.
Every plan includes
- Unlimited sessions and clients
- AI-drafted notes in 11 formats
- Video, audio-only and in-person sessions
- Online booking, payments and a directory listing
- Calendar and email reminders
- Messaging, homework and check-ins
- PHQ-9 and GAD-7 outcome tracking
- Receipts for extended health plans and US superbills
- Client import from Jane, Owl Practice or SimplePractice
- Free front desk accounts and supervisor co-sign
- Works in any browser, on computer, tablet or phone
Booking payments: clients pay your listed rate, never a surcharge. A small service fee covers card processing and payouts, and the rest is paid out to you automatically.
FAQ
Questions therapists ask us
Is HJachi right for my practice?
HJachi suits therapists in private practice who work in English, solo or in a group, in person or on video. Clients who claim on extended health or US insurance get a receipt or superbill for every paid session. HJachi doesn't send claims to insurers for you.
Can a draft be wrong?
Yes, sometimes. A draft can miss something or get a detail wrong, which is why each section shows the words it came from and nothing is final until you check it and sign. Add what only you observed before you sign.
Does it work for in-person sessions?
Yes. Start the session in HJachi on your laptop in the room. It records on that one device, and you can pause at any time.
What do my clients need?
A phone or computer with a web browser. Joining a session takes one tap from a link, with no account and nothing to install.
Who writes the note?
You do. HJachi drafts it from the session and shows the words each section is based on. Nothing is final until you check it and sign.
Which note formats can I use?
SOAP, DAP, BIRP, GIRP, NARP and PIE, plus formats shaped for CBT, DBT, ACT, ERP and solution-focused work.
Do you support couples and families?
Yes. Up to four people can take part in a session, and each person gives their own consent before anything is recorded.
How do I explain recording to my clients?
Many therapists say something like: “I use HJachi to help me write up my notes, so it records our session. You can say no, or ask me to pause, at any time, and it won't change your care.” Your client then confirms on screen, or from a link before the session.
Can I bring my clients over from my current software?
Yes. Export your client list from Jane, Owl Practice, SimplePractice or a spreadsheet and import it on the People page. HJachi matches the columns, flags duplicates and sends no emails. Appointments and past notes don't come across yet; write to support@hjachi.com and we'll help you plan the move.
Can I give clients receipts for their insurance?
Yes. A numbered receipt is issued automatically when a client pays through your booking page, and you can create one for sessions paid by e-transfer, cash or cheque. It shows your credentials and registration number, so clients can claim on their extended health plan. US practices can add CPT and ICD-10 codes for a superbill.
Do front desk staff need a paid seat?
No. Front desk accounts are free. They can run every clinician's calendar, bookings and payments, and never see notes, transcripts or scores.
How much does it cost?
$40 USD a month for one clinician, plus $30 for each colleague. Or pay yearly: $400, plus $300 for each colleague. Taxes are calculated at checkout. When clients pay through your booking page, a small service fee covers card processing and payouts, and the rest goes to you.
What happens after the free trial?
Your 14 days include everything. To keep going, choose monthly or yearly billing in the app. We never ask for a card during the trial, so you won't be charged unless you subscribe.
Which languages does it support?
Transcripts and notes are in English today.
Can I use HJachi for my clinical records?
Signed notes are locked and every later change is a dated amendment, and consent is on file for each person in a session. HJachi is built to follow Canadian federal and provincial privacy law and HIPAA in the US, and we sign a Business Associate Agreement for US practices on request. As with any system, check it against your college's recordkeeping standard. Details are on our Security page.
Who is behind HJachi?
HJachi is made by HJachi Solutions Inc., a small team in British Columbia, Canada. You can reach us at contact@hjachi.com or +1 (778) 902-4072.
About us
Built for the people behind the practice.
HJachi started with a quiet frustration: thoughtful clinicians spending their evenings writing notes instead of resting, or being with the people who matter to them. We built the platform we wished existed, one that handles the admin so the care can stay human.
Every decision starts with two questions: is this good for the person, and does it give the clinician time back? If the answer to either is no, it doesn't ship.
People first
The language, the design and the defaults keep the person at the centre of the work.
Made for how you work
Your note format, your approach, in your office or on video.
Time given back
Drafted notes, self-serve booking and one-tap sessions exist for one reason: to hand your evenings back to you.
Write your last late-night note.
Start your 14-day free trial. Setup takes a few minutes, and no credit card is needed.
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